Cloud Migration — Event Management Company
Legacy RDS servers to full Microsoft 365 in five weeks — 37% productivity gain, 28% cost reduction, $175,000 additional revenue in the first six months.
The Problem We Were Brought In to Solve
A Toronto-based event management company was constrained by legacy Remote Desktop Services infrastructure that prevented their creative teams from running resource-intensive video editing and design software — forcing staff onto personal devices and creating security vulnerabilities. Field event managers couldn't access critical documents in real time. Persistent connection problems and system downtime jeopardised event timelines. The absence of centralised audit logs and security controls posed significant compliance risks.
Solution & Implementation
CG Technologies designed a five-week cloud transformation centred on Microsoft's ecosystem. All client data — over 5TB — was migrated from on-premises servers to SharePoint Online with customised document libraries, version control, automated workflows, and CRM integration. Microsoft Intune was deployed for mobile device management across the company's mobile workforce, enabling remote application deployment, security policy enforcement, and corporate data segmentation on BYOD devices. Microsoft 365 was fully implemented including Exchange Online with 50GB mailboxes, Microsoft Teams configured with dedicated channels per event, shared calendars, and integrated video conferencing. The entire solution was secured with multi-factor authentication, advanced threat protection, and conditional access policies. Custom PowerShell scripts resolved legacy data inconsistencies prior to migration, achieving zero data loss.
Measurable Outcomes
Productivity increased 37% as measured by task completion times. IT maintenance costs fell 28%. System uptime reached 99.9%, up from 96.5%. The creative team increased production of custom event materials by 40%, saving approximately $45,000 annually in outsourced creative work. The average event planning cycle shortened by 12 days. Client satisfaction scores improved 28% on communication effectiveness. In the first six months after migration, the company took on 15% more events without increasing headcount, generating approximately $175,000 in additional revenue.
Lessons Learned
Transitioning to SharePoint and Microsoft 365 has revolutionized our workflow. Data access is seamless, and our team collaboration has never been better. The ability to access our materials from anywhere has transformed how we plan and execute events, giving us a significant competitive advantage in our industry.
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CG Technologies has delivered results like these for businesses across Toronto and the GTA since 1996. Let's talk about what's possible for your organisation.